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Bylaws

Article I - Association Officers

A. Board of Directors. The officers and Board of Directors of the Association shall be comprised of the following seven persons: State President, Immediate Past President, State Secretary, the two Regional Vice Presidents, and the two Regional Secretaries.

B. Executive Committee

1. Composition. The Executive Committee shall be comprised of the State President and the two Regional Vice Presidents.

2. Authority. The Executive Committee shall have authority to make urgency decisions for the Association when deemed necessary by the President.

3. Constraints. All Executive Committee decisions are subject to the constraints of the Bylaws and are subject to review and ratification or change by the Board of Directors at its next meeting.

C. Business Manager

1. Appointment. The Board of Directors shall have the authority to appoint a business manager or executive secretary, on an annual basis, to assist in operation of the Association as specified in the Bylaws.

2. Stipend. The Board of Directors shall have the authority to designate a honorarium to be paid the Business Manager as it deems appropriate.

Article II - Regional Organization

A. The Association shall be comprised of a North Region and a South Region by a line drawn east and west across the state as follows:

1. North Region. The North Region shall include Kings River College (Reedley) and all colleges northerly thereof.

2. South Region. The South Region shall include the College of the Sequoias (Visalia) and all colleges southerly thereof.

B. Regional Officers. Regional officers of the association shall consist of the following two positions: 1) Regional Vice President and 2) Regional Secretary.

Article III- Duties of Officers

A. Board of Directors. It shall be the duty of the Board of Directors to exercise general control of the business of the Association; including ways and means of advancing the objectives, purpose and viability of the Association.

B. President

1. The President shall serve as Chief Executive Officer of the Association; providing leadership, goals and direction.

2. It shall be the duty of the President to preside at all meetings of the Association and serve as Chairperson of the Board of Directors.

3. Appointments. The President shall appoint all standing and ad hoc committee chairpersons with the advice and consent of the Board of Directors.

C. State Secretary. It shall be the duty of the State Secretary to keep minutes of all meetings of the Board of Directors and of the Annual Conference of the Association.

D. Regional Vice Presidents

1. It shall be the duty of the Regional Vice Presidents to assist the President in setting annual Association goals and activities, establish and arrange for regional meeting dates and sites, preside over meetings called in their respective region and preside over Association meetings in the absence of the President at his request.

2. Committee Supervision. It shall also be the responsibility of the Regional Vice Presidents to assist those Committee Chairpersons whose supervision has been assigned to them by the President.

E. Regional Secretaries. It shall be the responsibility of each Regional Secretary to send out notices and take minutes of meetings of their respective regions; providing copies of minutes to the President and the Public Information Committee Chairperson for publication in the Newsletter.

F. Immediate Past President. It shall be the responsibility of the Immediate Past President to chair the Nominations and Election Committee as described in Article VII, Section F.

Article IV - Membership Classification

A. Regular Membership Defined

1. All persons employed by accredited colleges as criminal justice program supervisors, deans, or assistant or associate deans, professors and instructors, whether employed full or part time are eligible for Regular Membership.

2. Persons who meet the criteria for Regular Membership are not eligible for Associate Membership.

B. Associate Membership Defined. All persons having an interest in the objectives of the Association, and who are closely associated with criminal justice education or training, but who do not meet the criteria for Regular Membership are eligible for Associate or Professional Membership.

C. Institutional Membership Defined

1. All educational institutions offering criminal justice or related programs, shall be eligible for Institutional Membership.

2. Institutional Members shall enjoy all the rights and privileges of Regular Members.

D. Professional Membership Defined

1. All private companies, such as publishers, private schools, etc., having a particular interest in the objectives of the Association, are eligible for Professional Membership.

2. Representatives of professional or commercial entities, shall be designated as, and enjoy all the rights and privileges of Associate Membership.

3. Persons who meet the criteria for Professional Membership representative, are not eligible for other classes of membership except Life Membership.

E. Life Membership Defined

1. Eligibility. All persons are eligible for Life Membership in the Association as Regular or Associate Members, as given in the criteria for each.

2. Past Presidents. Life Membership shall be granted, with full rights of Regular Membership, to all Past Presidents who completes his or her full term in office.

F. Honorary Membership. The Association may grant non-voting Honorary Membership in the Association as the Board of Directors deems appropriate for any person in recognition of outstanding service to the Association or contribution to the field of education, training or administration of criminal justice.

G. Approval of Membership

1. Board Approval. All membership applications from persons, agencies, companies, or institutions are subject to approval of the Board of Directors.

2. Membership Revocation. Any individual, company, agency or institution may have his, her, or its membership revoked for cause as determined by the Board of Directors.

Article V - Voting Rights

A. Who May Vote. All Regular Members and those having the rights and privileges of regular members are entitled to vote on all matters brought before the membership for such purpose.

B. Non-voting Members. Associate and Honorary members and representatives of Professional memberships are not entitled to vote.

C. Voting Method. On all questions at any Association meeting, a voice vote may be taken, but when one-fifth of the Regular members present demand a roll-call vote or secret ballot, such shall be taken.

D. Recording Votes. The Secretary shall record all roll-call votes in the minutes of the meeting.

E. Mail Ballot. Any issue may be approved by the Board for submission to the membership for mail ballot vote. A majority of the valid ballots properly marked and returned by the date deadline in any such mail vote is sufficient to decide an issue.

Article VI - Meetings

A. Annual Meeting. There shall be an annual conference each year wherein all members of all Regions of the Association participate.

1. The time and place of the annual conference shall be designated by the Board of Directors at the preceding annual conference.

B. Regional Meetings. Each region shall meet as designated by their Regional Vice President.

C. Special Meetings. Special meetings of the Association may be called by the Board of Directors at its discretion.

D. Committee Meetings. Committee chairpersons may call meetings of their respective committees at the chairperson's discretion.

E. Order of Business at Association Meetings

1. Calling meeting order
2. Reading and approval of previous meeting minutes
3. Reading of communications
4. Committee and officer reports
5. Unfinished business
6. Program
7. New Business
8. Election of Officers
9. Adjournment

F. Board Meetings. Meetings of the Board of Directors may be called as deemed necessary by the Association President or the Executive Committee of the Board of Directors.

Article VII - Standing Committees' Responsibilities

A. Articulation Committee. It shall be the responsibility of the Articulation Committee to develop procedures acceptable to both two and four year colleges to facilitate transfer of criminal justice courses.

B. Audit Committee. It shall be the responsibility of this committee to audit the Association's financial records on an annual basis, or as requested by the Board of Directors, and to report the results of such audit to the President and Business Manager.

C. Conference Program Committee. It shall be the responsibility of this committee to plan and implement the conference program, confirm all speakers, and arrange with the Business Manager for a printed conference program.

D. Legislative Committee. It shall be the responsibility of this committee to regularly study and report on state and federal legislation affecting criminal justice education.

E. Membership Committee. It shall be the responsibility of this committee to develop and implement procedures to increase and maintain Association Membership and to recommend programs to provide improved benefits of Association membership.

F. Nominations and Elections Committee

1. Chairperson. This committee shall be chaired by the Immediate Past President, or a person appointed by the President if the Past President is unable to serve, and shall be comprised of at least one representative from each Region of the state to be appointed by the Nominations and Elections Chairperson.

2. Candidates. It shall be the responsibility of this committee to secure a slate of officer candidates and conduct an election at the Annual Conference. The general membership shall be notified of the Nominations and Elections Committee's slate of officers at least fifteen days prior to the Annual Conference.

3. Nominations may be made from the floor at the time designated for election of officers at the Annual Conference.

G. POST - CAAJE Liaison Committee. The chairperson of this committee shall attend all POST Advisory Committee meetings and provide regular written or oral reports to the Board and general membership as requested by the Board.

H. Professional Development Committee. It shall be the responsibility of this committee to develop curriculum guidelines for criminal justice programs, provide programs for criminal justice instructor professional improvement, and investigate and support methods of increasing training and educational standards in law enforcement.

I. Public Information Committee. It shall be the responsibility of this committee to disseminate information of interest and benefit to members by providing the Association Newsletter Editor with information of interest and benefit at regular intervals as determined by the Board of Directors.

J. Scholarship Committee. It shall be the responsibility of this committee to set standards and rules for scholarship competition, and to make recommendations for scholarship awards to the Board of Directors or their designee(s) for approval.

Article VIII - Business Manager Responsibilities

A. Membership Applications and Dues. It shall be the responsibility of the Business Manager to receive and process all applications for membership and deposit all dues in the Association bank account.

B. Annual Conference. Make recommendations to the Board regarding the annual conference site and contract for room rates, meeting rooms and food service.

C. Membership Roster. Maintain a correct roster of members and distribute a membership roster to all members attending the annual conference or as requested by the Board of Directors.

D. Accounting. Keep an accurate accounting of all Association funds received and disbursed and make this information available to the Audit Committee and to the Board of Directors as the Board may direct.

E. Financial Reports. Submit periodic written financial reports to the Board of Directors as they shall request.

Article IX - Election and Installation of Officers

A. Eligibility to Hold Office. Only Regular Members in good standing are eligible to serve on the Board of Directors. Persons holding any other class of membership are eligible for appointment and service as chairpersons or member of standing and ad hoc committees.

B. Nomination and Election of Officers. All Association and Regular Officers shall be elected by a simple majority of the regular members in attendance at the Annual Conference.

1. Nominations for officers may be made from the floor at the time designated for election of officers at the Annual Conference.

C. Officer Terms of Office. All officers of the Association shall hold office for a period of one year, or until their successors shall be elected and installed.

D. Officer Reelection. All elected officers of the Association may serve subsequent terms if regularly elected.

E. Replacement of Officers. When any officer is unable to serve for any cause, the President, subject to advice and consent of the Board, may appoint any Regular Member in good standing to fill the unexpired term of office.

F. Regional Officer Election. Regional Vice Presidents and Secretaries may be voted for only by the electorate in each respective Region.

G. Installation of Officers. Newly elected officers shall assume office at the first Board meeting following election.

Article X - Fiscal Year and Membership Dues

A. Fiscal year. The Association's fiscal year shall begin on January 1, and end on December 31, of each calendar year.

B. Membership Dues

1. When Delinquent. Dues for each class of paid membership shall be due on January 1, of each calendar year, except for prepaid Life Memberships, and shall become delinquent in unpaid on February 1, each year.

2. Amount of Dues. The amount of dues for each class of membership shall be established by the Board of Directors as it deems appropriate to meet the financial needs of the Association.

3. Dues Not Transferable. Dues shall not be prorated or transferable, except that dues paid by new members during the last two months of any calendar year shall also constitute payment for the following year.

Article XI - Amendments to Bylaws

A. Requirements. The Bylaws may be amended at any conference of the Association by a two-thirds (2/3) vote of those Regular members present, provided that notification of the proposed amendment has been mailed to the membership at least fifteen (15) days prior to such conference.

B. Board Approval. All proposed changes or amendments to the Bylaws must be approved for presentation to the general membership by the Board of Directors in advance of a vote by the general membership.

C. Proposed Changes. Proposed Bylaws changes may emanate from the Board of Directors or from any Region. Regional Bylaws changes must be communicated to the State Secretary in writing, indicating that a majority of those present at the regular or special meeting favor a vote by the general membership on the change at the next Annual Conference.

D. Mail Ballot. The Bylaws may be amended at any time by mail, when deemed advisable by the Board, by mailing a printed copy of the proposed amendment, including arguments pro and con, if any, to all Regular members.

E. Ballot Count. Mail ballots may be returned to and counted by the State Secretary, Business Manager, or other appropriate person as may be directed by the President.

F. Required Majority. A two-thirds (2/3) majority of the responding valid votes are required to pass an amendment to the Bylaws.

Article XII - Association Revenue

A. Revenue Sources. The revenue of this Association shall be derived from Board approved fund-raising projects, dues paid by the membership, conference exhibitor fees, as well as gifts, bequests, and donations, subject to approval by the Board of Directors.

Article XIII - Quorum

A. Board Quorum. A quorum for the transaction of business at all meetings of the Board, shall be a simple majority of the total number of Directors on the Board.

B. General Meeting Quorum. A quorum for the transaction of business at all regularly called general membership meetings, shall be the number present.

Article XIV - Parliamentary Procedures

A. Rules of Order. Robert's Rules of Order shall be the rules of this Association in the conduct of all meetings, except as otherwise provided in these Bylaws

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